Sub-Processor List

Contact Data

may include: name, address, email address, phone number, online communication id (e.g MS Teams); social media profile

Communication Data

may include: details of phone calls, email correspondence and hardcopy correspondence, notes of meeting and communications

Marketing Data

may include: contact data and any preferences in receiving marketing from us and your communication preferences

Financial Data

may include: contact data, payment related information, bank account details, financial data, PPSN and financial data received as part of the services we provide

Web Data

may include Personal Data provided on any forms on our website and, to the extent that it includes Personal Data, information on the type of device you’re using, its IP address, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use.

Screening Volunteers

• to conduct screening of Volunteers
• to complete the study pre-screening questionnaire
• to arrange pre-screening appointments
• to send notifications about changes/updates to clinical trials and pre-screening arrangements

Categories of Personal Data

• Identification Data
• Contact Data
• Communication Data
• Health Data
• Web Data

Lawful basis

• Contract

Management of the Database of Volunteers

• to update and manage the Volunteer database
• to contact You about upcoming trials
• to manage/respond to a query from a Volunteer during the recruitment of Volunteers
• to notify you of updates to this Data Protection Statement

Categories of Personal Data

• Identification Data
• Contact Data
• Communication Data
• Authorised Contact Data

Lawful basis

• Consent

Marketing & Promotion activities

• to respond to any requests from You
• to send newsletters and other information that maybe of interest
• to contact You as part of our business relationship or to generate interest in studies and general administration
• to inform You of events or webinars that might be of interest
• for relationship management with Volunteers

Categories of Personal Data

• Marketing Data
• Contact Data
• Web Data

Lawful basis

• Consent
• Legitimate Interest in managing our marketing and promotion activities.

Website Delivery

• to respond to web questionnaires completed by you
• to promote participation on clinical trials
• to improve and administer the website
• for internal operations, including support, troubleshooting, data analysis, testing, research, statistical and survey purposes
• to ensure the safety and security of our website

Categories of Personal Data

• Web Data
• Contact data

Lawful basis

• Consent
• Legitimate Interest in managing and delivery of our website.

Legal and regulatory requirements

• Document review for mandatory regulatory audits
• Sending interim or annual reports as part of our regulatory responsibilities

Categories of Personal Data

• Identification Data
• Contact Data
• Authorised Contact Data
• Health Data

Lawful basis

• Legal Obligation
• Public interest in ensuring high standards of quality and safety in health care and of products.

Screening Volunteers

For duration of the recruitment campaign + 4 weeks or earlier if you withdraw consent.

Management of the Database of Volunteers

12 months in the case where no meaningful engagement or earlier if you withdraw consent.

Marketing and Promotion Activities

12 months in the case where no meaningful engagement or earlier if you unsubscribe.

Website Delivery

See Cookie Notice

Legal and regulatory requirements‍

In line with statutory requirements